Assessment
AI tool inventory is conducted.
Departmental usage is mapped.
ChatGPT and Copilot usage is identified.
Unapproved software instances are located.
Usage frequency is documented.
Team requirements are analyzed.
Productivity gaps are identified.
Existing network security risks are evaluated.
Workflow integration points are noted.
Current software licenses are reviewed.
Shadow IT behavior is logged.
Classification
Data is categorized as Public, Internal, Confidential, or Sensitive.
Forbidden prompt types are defined.
PII and credentials are excluded from inputs.
Intellectual property boundaries are set.
Customer data handling is restricted.
Proprietary code is protected.
Financial records are sequestered.
Legal documents are shielded.
Marketing materials are verified.
Internal memos are screened.
Proactive network security measures are aligned.
Protocols
Restrictions on restricted data are enforced.
Personal account usage is prohibited.
Human verification of AI output is required.
Accuracy checks are performed.
Bias detection is implemented.
Source validation is mandated.
Drafting processes are overseen.
Automated responses are reviewed.
Sensitive computations are double-checked.
Content dissemination is controlled.
Managed IT services protocols are followed.
Approval
Vetted tool list is maintained.
Vendor encryption standards are verified.
Shadow AI is monitored by X-Tek.
New software requests are processed.
Security audits are completed.
API integrations are tested.
Cloud storage compatibility is checked.
Cloud migration impact is assessed.
Third-party terms of service are scrutinized.
User access levels are granted.
Admin permissions are restricted.
Compliance
Staff training is performed.
Usage reports are reviewed.
Policy is updated annually.
Violation incidents are logged.
Refresher courses are scheduled.
Regulatory changes are integrated.
Hardware compatibility is ensured.
System logs are archived.
Feedback loops are established.
Operational efficiency is measured.
Support available M-F 9AM-5pm Central Time.
Contact Information
Business Solutions Information Request:
https://xtekit.com/business-solutions-information-request/
815-516-8075
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